Streamline your business processes

Question:

Are your systems and processes world-class and fully optimised?

Answer:

At The Alpha Group we make certain that you identify one of your key business processes and streamline it.

So, how does this happen?

Easy, its a six step-process using the power of the peer-to-peer advisory board.

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Firstly the peer-to-peer advisory board help you learn why they should streamline a business process.

Your business is operating ok, the work is getting done but you know your business isn’t optimised, but so what? People often say if it isn't broken don't fix it.

Streamlining one of your business processes means finding and eliminating unnecessary waste e.g. tasks and ensuring that each step of your business process creates value to your customers.

You often only need to streamline a few of your processes to make a big difference to your costs, productivity and profitability.

Secondly the peer-to-peer advisory board help you identify one of your business processes for streamlining.

Think about some of the key business processes in your business.

Some are listed below. Add 2 more of your own.

a) Your process for handling sales enquiries
b) Your marketing processes
c) Your Invoicing and payment process
d) Your stock management process
e)
f)

Which of your business processes do you think has the greatest potential for you to streamline?

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Thirdly the peer-to-peer advisory board help you flowchart your business process.

Using small post-it notes identify the steps in your process. Place these post-it notes in column 1 of the flowchart template.

Once you have your process flow chart, identify the potential problems or opportunities for improvement. Write these in the 2nd and 3rd columns of your flowchart.

Step 1 The key steps in your process 2 The key problem in this step 3 The best opportunity for improving this step 1 2 3 4

The title of your business process for streamlining:

Who is the internal or external customer for this process? What value does this process create for your customer?

Now asterisk your critical problem and your best opportunity.

Fourthly the peer-to-peer advisory board help you evaluate your critical problem and best opportunity for improvement in this process.

Your critical problem to overcome

Your critical problem:

Loss (inefficiency resulting in lost time or money)

Risk (potential risks caused by gaps in the process)

Impact (the financial impact of this problem)

Your best opportunity for improvement

Your best opportunity:

Benefit (the gain from seizing this opportunity)

Impact (the financial impact of this gain)

Decide your changes for dealing with your critical problem and best opportunity

Your critical problem

Your changes:

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Your best opportunity for improvement

Your changes:

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What are your strategic conclusions?

Your changes:

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If you implement these changes, what will these be worth to you?

To you personally:

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To your company:

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The financial benefit to your company: p.a.

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Lastly the peer-to-peer advisory board help you engage your team and take massive action.

The profound impact on you and your company of streamlining your business processes is that within 12 months, through your streamlined, efficient business processes, significantly increase your profit.